Create, view, change, track schedules
CREATE Schedules
Quickly create varied or repeating schedules each week for one or more locations. Add shifts or import them from a template.
Manually assign volunteers or let our powerful "AutoFill" make the very best assignments with one click, preventing overtime and any conflicts with preferences.
Drag/drop interface makes it easy to make adjustments. Or you can let volunteers log in and choose the shifts they want.
Optimum schedules Easy time off Fast scheduling
VIEW Schedules
12 configurable layouts View from anywhere Control others' viewsSchedules can be viewed in a variety of configurable formats: graphical, calendar, list, chart. Hourly, daily, weekly, multiple weeks and monthly options are available. List by volunteer, position or time.
View all or part of the schedule, ex. view different jobs or locations alone or combined.
View schedules on your computer, tablet or phone.
Print schedules to a pdf or your printer or export to text files for use in other systems.
CHANGE Schedules
Quick changes are a breeze. Click a shift to instantly see who would be the best choice for a replacement. Or unassign it and have it go to the tradeboard for volunteers to pick up.
Drag/drop shifts to move or copy them and affected volunteers can be immediately notified of the change by email and text.
Volunteers can request time off and if approved the schedule is immediately updated.
Quick shift changes
Find the best replacements
Automatic notifications
TRACK Schedules, Volunteers & Coordinators
Status of who knows schedule
Track daily, weekly, monthly statistics
Check for changes & conflicts
Know at a glance which volunteers have viewed their schedule and confirmed receipt.
View extensive information about recent shift and schedule changes.
Be notified immediately of other coordinators' changes
Set up advanced text & email notifications
Additional features
- Upload your organization logo
- Create varied or repeating schedules each week
- Add shifts, copy from a previous week or template online quickly
- Drag/Drop interface for easy shift changes or cloning
- Manually or automatically assign shifts and know who is available and prefers that time
- Or let volunteers choose the shifts they want online
- Time off information is always available
- Free mobile version to create schedules from any smartphone
- Add unlimited other coordinators and set their permissions
- Volunteers can view published schedules from their own login
- Schedules can also be viewed in Google Calendar, Outlook & on phones
- Instant notifications sent via email and text message
- Schedule reminders can be sent any time
- Twelve different configurable schedule views
- Control what coordinators and volunteers can see and do
- Organization Bulletin Board available
- Volunteer Tradeboard can allow shift trades/pickups
- Log in via computer or mobile device to make schedule changes
- Notifications can be automatically sent when changes are made
- Finding replacements is easy - know who prefers that time
- Send Urgent Text Alert for instant contact with volunteers
- Allow volunteers to log in to pick up open shifts
- Allow volunteers to trade shifts and set up their own replacements
- Volunteers can request time off and if approved will update schedule
- Extensive notification options for coordinators & volunteers
- Track which volunteers have seen & confirmed schedules
- Print & export data for all or just certain departments/locations
- Track changes made to schedules, see who made changes and when
- View schedule statistics and check for conflicts
- Export schedule data for use in other programs
- Export automatically updated schedules to Google Calendar & Outlook