We Are Here For You
Lowest Pricing - Everything is Included
WhenToHelp offers the lowest subscription prices you will find. We accept checks and all major credit cards and provide monthly service along with discounted pricing for longer durations.
Account Setup Is Easy
You can upload a file of volunteers and quickly create schedules. Creating schedules is a breeze and our system easily handles hundreds of volunteers.
Trusted for Years
WhenToHelp has continuously been a leader in online volunteer scheduling, trusted to schedule volunteers world-wide every day. WhenToHelp has a strict privacy policy and we never share your information with third parties.
Feature Rich
Powerful "AutoFill" & Tradeboard
WhenToHelp's proprietary AutoFill can automatically assign your shifts to create an optimal schedule, making both you and your volunteers happy while reducing absenteeism and overtime. Our advanced Tradeboard allows coordinators to let volunteers see & request both unassigned open shifts available for pickup, as well as shifts other volunteers have posted for trade or cover either "at will" or only with coordinator approval.
Advanced Notifications & Shift Reminders
Each coordinator and volunteer can add multiple emails and text addresses and choose from our long list of notifications which they want send to each address. Coordinators can see history of recent changes made to every shift and schedule week. Send a reminder by email or text and include a note to all those scheduled on a certain day or date range.
Over 12 Schedule Views
Why be locked into only a few choices? You can easily change between calendar, graphical, sortable lists and more. Hourly, daily, weekly, multiple week and monthly views, all of them configureable to get your preferred view of your shifts.
Runs Everywhere
Works Great on All Platforms
Our cloud-based system can be used by anyone with any type of browser.
Mobile Version & Calendar Sync
Our free mobile version runs great on all devices, ensuring everyone has access. Also you can sync with Google Calendar.
Be "In The Know"
Advanced Volunteer Tracking
Coordinators can track which volunteers have viewed their most up to date schedule and also if they have confirmed receipt of their schedule email.
Track Certifications
Know if any volunteer is scheduled beyond their certification expirations.
Deleted Volunteer Data Saved
If you delete an volunteer (so you no longer have to pay for them) we store all their historical schedule information and helper details for you for as long as you have a subscription with us. You also can easily restore them at any time.