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SM  Features List

30 Day Free Trial of WhenToHelp Lite

  • no personal information required
  • unlimited access by all schedulers & volunteers for 30 days
  • very easy to learn and use

Unique Features

  • advanced notifications by email and cell phone text message
  • each organization has its own Bulletin Board
  • volunteer time preferences (set to 15 minute intervals) can be used by AutoFill to optimize the schedule
  • quickly see "Who's On Now"
  • log in with your phone or PDA
  • know which volunteers have viewed the schedules

Customer Service

  • system automatically sends out lost ID or password
  • prompt & free customer service via email support


  • access WhenToHelp from any Internet connection
  • secure password protection for all users
  • sign-in instructions can be e-mailed to volunteers
  • upgrades included - nothing to install

Account Setup

  • ID & password immediately e-mailed upon sign up
  • immediate access to set up your schedules
  • setup wizard for quick & easy startup
  • very little information is required to start scheduling
  • unlimited number of positions (jobs), and locations
  • quickly add shifts across days & for multiple helpers
  • no complicated restrictions when entering times
  • set the day of week your schedules begin on


  • unlimited number of shedulers each with a unique ID/passwords & permissions
  • Paid Full Version allows setting volunteer permissions for trading, dropping, picking-up shifts, posting bulletins

Multiple Locations or Departments

  • create positions (jobs) for each location or department
  • display/print schedules for each department or location 
  • each location may a have separate WhenToHelp account

Volunteers' Preferred Times

  • unique, fast interface for each volunteer to enter their time preferences down to 15 minute intervals
  • each volunteer's time preferences can be used by the AutoFill feature
  • preferences are also viewable when manually assigning shifts or finding replacements

Time Off

  • volunteers can sign-in and set their availability including time off and times they cannot help
  • full or partial days off

Design & Layout

  • all pages & printouts are configurable
  • daily, weekly, monthly, list, by volunteer, stats views
  • filter displays for groups, departments or locations,  categories
  • upload your organization logo for printouts

Messaging / E-Mailing / Notifications

  • send & receive messages even without an e-mail address
  • e-mail using your own program (Outlook etc.)
  • receive messages and alerts by cell phone text message
  • enter e-mail addresses for automatic forwarding
  • choose to have notifications sent to unlimited number of email and text message addresses


  • instantly create/delete shifts for multiple helpers/multiple days
  • assign some or all volunteers to shifts manually
  • import all or only certain positions (jobs) into another day or week
  • create scheduling templates
  • Exclusive AutoFill feature can create the optimum schedule for everyone

Publishing Schedules

  • publish schedules to automatically notify volunteers
  • volunteers can view published schedules online
  • changes after publishing send automatic notifications
  • open shifts appear on the tradeboard so volunteers can pick them up

Statistics & Reports

  • know which volunteers have viewed and confirmed receipt of their schedule
  • extensive schedule statistics available
  • create custom reports

Data Export & Security

  • all information is ssl encrypted, confidential
  • your information is not revealed to any other parties
  • data is stored at secure, 24/7 monitored site
  • daily database backups
  • multiple power source backup & OC3 connections

Paid Version - Pricing/Payment

  • export data in a variety of formats & choose fields
  • unlimited number of volunteers and shifts per week
  • ability to control what volunteers can do and see
  • low pricing based on number of volunteers & time period
  • all features, options & updates included
  • accept all major credit cards or checks

Click here for a comparison of the Lite and Paid Full Versions.

FREE Use for 30 days

Your First Name:
Last Name:

Organization Name:

Referred by: (Optional)

E-Mail: (Required!)

Your ID & password will be e-mailed to you within seconds.

Click to sign your company up for a free trial of our online scheduling software

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Employee Scheduling
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a service provided by:
WhenToWork, Inc.
360 E 1st St #301
Tustin, CA 92780




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